Privacy Policy Notice

The policy: This privacy policy notice is for this website; opusvl.com and served by Opus Vision Limited trading as OpusVL and governs the privacy of those who use it.

The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:

  • "I", "our", "us", or "we" refer to the business, [Business name & other trading names].
  • "you", "the user" refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner's Office.
  • Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

We are registered with the ICO under the Data Protection Register, our registration number is: Z5707409.

Lawful basis: Consent

  • The reason we use this basis: General newsletters and mailing lists
  • We process your information in the following ways: Manual categorisation and addressing of messages
  • Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
  • Sharing your information: We do not share your information with third parties.

Lawful basis: Contract

  • The reason we use this basis: To service our contract with you
  • We process your information in the following ways: As necessary to meet our obligations
  • Data retention period: We shall continue to process your information until the contract between us ends or is terminated under any contract terms.
  • Sharing your information: We do not share your information with third parties without permission.

Lawful basis: Legal obligation

  • The reason we use this basis: To maintain statutory records
  • We process your information in the following ways:
  • Data retention period: In line with statutory requirements plus one year
  • Sharing your information: We do not share your information with third parties unless required to maintain statutory requirements.

Lawful basis: Legitimate interests

  • The reason we use this basis: To maintain professional relationships
  • We process your information in the following ways: Communications
  • Data retention period: Three years or until an objection is made
  • Sharing your information: We do not share your information with third parties.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO (http://ico.org.uk) if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience and to enable us to understand the resources that visitors find valuable. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are;

  • Session tracking (opusvl.com)
  • Matomo visitor tracking (web-analytics.opusvl.com)
  • Google web tracking (google.com)

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology. Sponsored links, affiliate tracking & commissions

Our website will not contain adverts or data from third parties.

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the "Processing of your personal date" above. Any non-personal email marketing messages we send are done so through an email marketing service provider who may be a third party.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, IP addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all lists by notifying us.

We hold the following information about you within our email management system;

  • Name
  • Email address
  • IP address
  • Subscription time & date

If you have any queries regarding our privacy policy, please email compliance@opusvl.com

OpusVL 24/05/2018